You have the pieces. They just don't talk to each other.
You run ads. Inquiries come in. Someone on your team follows up. Maybe. If they see it in time. If they know what the patient is asking about. If they can tell the difference between someone ready to book a consult and someone comparing prices on their lunch break.
Most practices we talk to have some version of this: ads in one place, inquiries in another, follow-up depending on who's at the desk that day. No system connecting the patient's first click to the consult. No way to know which marketing actually puts patients in the chair.
So you keep spending. And you keep guessing. We built the system that replaces the guessing.
Who This System Is For
This is for you if
- You do implants, All-on-X, Invisalign, veneers, or cosmetic procedures
- You're a solo practice or small group. Not a DSO. Not insurance-volume.
- You want qualified consult inquiries, not a flood of unscreened calls
- Your team will follow up with pre-qualified patients within 24 hours
- You want to see which marketing sources actually produce cases
This is not for you if
- You're focused on hygiene volume, cleanings, or insurance-driven visits
- You want social media management, SEO, or branding work
- Nobody on your team is available to handle consult follow-up
- You're not willing to invest in patient acquisition consistently
- You want someone who just runs ads and sends you a report
Four steps. Fully connected. You don't manage any of it.
Procedure Setup
We build campaigns around the specific procedures you want to fill. Implants, All-on-4, Invisalign, veneers. Each one gets its own landing page, its own intake, its own pipeline. Not one generic page for everything. Separate systems for separate procedures.
Qualification
When a patient clicks, they answer intake questions before your team ever gets involved. Procedure interest. Location. Readiness. Intent. By the time an inquiry reaches our CRM, it's already been filtered. Your team doesn't waste time on tire-kickers. They talk to patients who are actually considering treatment.
Automated Outreach
The system follows up instantly. Text, email, AI call, or all of them. The patient stays engaged while your team finishes with the patient in the chair. No leads sitting untouched for 3 hours because the front desk was busy. By the time your coordinator opens the CRM, the patient has already been contacted and is expecting the call.
Pipeline and Visibility
Every qualified inquiry lands in a custom CRM built around your practice. Organized by procedure. Your front desk gets a notification when someone's ready for follow-up. You see how inquiries move through the pipeline. You see which campaigns, which ads, which sources are producing consults that actually convert to treatment. Not clicks. Cases.
See the full system in action.
Here's what practices running this system typically see.
15-30
Qualified consult inquiries per month, per procedure
60-70%
Pre-qualified before your team gets involved
2-4
Consults booked per week from pre-qualified inquiries
3-6x
Return on ad spend when consult sources and case values are tracked
Numbers depend on your market, your ad budget, your procedure mix, and how quickly your team follows up. These ranges come from practices running the system with recommended budgets.
Those are averages. Want to see what this looks like with your numbers?
Two-minute audit. Plug in your procedures, your case values, your current volume. See what qualified consult flow could look like for your practice. No email required to see the results. No pitch.
Take the 2-Minute Practice AuditYour results show at the end. Takes about 2 minutes.
What they said.
“Within two weeks, we had more implant inquiries than we used to get in a month. Everything was set up for us, and the leads were actually qualified. It felt like we finally had a real growth engine working behind the scenes.”
Dr. Nick
Bloom Dental Group
“We used to guess at what was working. Now we get real-time reporting, automated follow-up, and pre-screened leads coming right into our system. It's been a game-changer for how we fill our schedule.”
Yana
Doctor Lior Cosmetic Dentistry
Common questions. Straight answers.
Most practices get their first qualified inquiry within 10-14 days of launch. Typical volume settles around 15-30 per month per procedure, depending on your market and ad budget.
Everything except ad spend. Strategy, procedure-specific pages, intake flows, qualification logic, CRM setup, automated outreach, pipeline management, and reporting. Ad spend is your media budget paid directly to Google or Meta. We recommend $2,000-$5,000 per month minimum depending on procedures and market. Day-to-day management is on us. Your team just follows up with qualified patients.
No. We build dedicated procedure-specific pages that work independently from your main site. They're designed to convert patients who are actively exploring treatment.
No. Month-to-month. If it's not producing, you're not locked in. The system is designed to earn its place every month.
7-10 business days. Includes procedure pages, intake flows, CRM, automated outreach, and reporting. Fully operational before we turn on ads.
See the system. 15 minutes. No pitch deck.
We'll walk you through the full system mapped to your procedures. How patients are attracted, how they're qualified, how the CRM works, what your team sees. If it's a fit, we'll talk about what that looks like. If it's not, you'll know in 15 minutes.
- Month-to-month. No lock-in.
- Live in 7-10 business days.
- Fully managed by our team.